Opportunities for Law Careers in a Unique and Dynamic Environment

Position Summary

Ratcliff LLP is seeking a highly organized, professional, and proactive Executive & Operations Coordinator to support the firm’s Management Leadership Group and Chief Operating Officer. This is a full-time, in office position in our North Vancouver office.

This role combines executive-level administrative support with operational coordination responsibilities across the firm. The successful candidate will work closely with firm leadership, regularly handle highly confidential information, and assist with a broad range of operational, administrative, and firm-profile initiatives. The ideal candidate is detail-oriented, resourceful, adaptable, and capable of managing multiple priorities in a fast-paced professional environment.

Key Responsibilities

Executive & Leadership Support

·         Provide executive and administrative support to the Management Leadership Group and COO.

·         Coordinate leadership and partner meetings, including scheduling, agendas, materials, logistics, and follow-up items.

·         Prepare accurate and confidential meeting minutes and maintain related records and documentation.

·         Assist with internal leadership communications and administrative initiatives.

·         Maintain strict confidentiality with sensitive firm, client, personnel, and financial information.

Operations & Office Coordination

·        Assist with operational and administrative projects across the firm.

·        Coordinate office-related initiatives, such as vendor coordination, office maintenance,  furniture procurement, and minor renovation projects.

·        Track project timelines, action items, and operational priorities.

·        Support the firm leadership with day-to-day operational coordination and administrative follow-through.

Sponsorships, Marketing & Recognition Support

·        Coordinate firm sponsorships, advertising placements, and related administrative requirements.

·        Assist with applications and submissions forlegal rankings, awards, and industry recognition programs at the instruction of
the Management Leadership Group.

·        Maintain calendars and tracking systems for sponsorship renewals, submissions, and deadlines.

·        Support firm events, profile-building initiatives, and related administrative coordination.

·        Update firm website and post to social media.

·        Maintain record of Marketing expenses and trackagainst budget.

Administrative & Organizational Support

·        Maintain organized records, files, and administrative systems.

·        Prepare correspondence, reports, presentations, and other materials as required.

·        Assist with special projects and additional responsibilities in support of firm operations and leadership initiatives.

Qualifications & Experience

·        Minimum 3–5 years of experience in executive administration, office management, operations coordination, or a similar role.

·        Experience in a law firm or professional services environment is considered an asset.

·        Exceptional organizational, time-management, and multitasking abilities.

·        Strong written and verbal communication skills.

·        Demonstrated ability to exercise discretion and handle highly confidential information.

·        Strong attention to detail and problem-solving skills.

·        Ability to work independently and collaboratively in a fast-paced environment.

·        Proficiency with Microsoft Office and related administrative software.

·        Experience with layout programs such as Adobe InDesign is an asset.

Key Attributes

·        Professional and dependable.

·        High level of discretion, judgment, and confidentiality.

·        Proactive and solutions-oriented.

·        Strong interpersonal and relationship-management skills.

·        Adaptable and comfortable managing competing priorities.

·        Resourceful with a strong sense of ownership and accountability.

Reporting Structure

This position reports to the Chief Operating Officer and works closely with the firm’s Management Leadership Group.

Compensation & Benefits

·        Salary: $85,000 – $95,000

·        Competitive benefits package

·        Three weeks vacation to start

·        Parking spot or transit pass provided

·        Access to gym facilities

·        Recently renovated office, centrally located with easy access to transit